MAAM Annual Meeting

October 8-10 2024,
Wyndham Philadelphia Historic District,
Philadelphia, Pennsylvania

Registration Now Open

Access Annual Meeting registration now. Early Bird registration rates are available now through September 1, 2024.

Refund Policy: If you are unable to attend the Annual Meeting for any reason after registering, please send an email to info@midatlanicmuseums.org requesting a refund less a $20 administrative fee. Refund requests will be granted through September 30, 2024 however no refunds will be processed after that date.

What is the MAAM Annual Meeting?

The Mid-Atlantic Association of Museums Annual Meeting is an annual conference dedicated to fostering excellence in museums by providing our region’s museum professionals with high-quality professional development, networking opportunities, and special events.

Call for Proposals

The 2024 Conference Theme is Optimism, Outrage, & Outcomes. Museums aspire to educate, inspire, and enlighten. They are places for museum professionals and members of the public to build community and nurture creativity. Museums can also be places to address the issues that face our society today: inequality, polarizing politics, the climate crisis, and a seemingly omnipresent sense of division and outrage. This year’s conference is an opportunity for museums to come together and share how they work together and build creative, optimistic solutions and outcomes to address these challenges. Join us for round tables, panels, workshops, and tours that focus on projects both completed and in-progress as we explore our journey together and leave with a renewed sense of energy and hope. Please note priority will be given to proposed sessions that encourage a hands-on or collaborative experience.

Session Requirements

  • The session proposals deadline has been extended until 5:00pm EDT on Monday, June 10, 2024 and will be reviewed by the MAAM Annual Meeting Program Committee.
  • Sessions can be between 45-75 minutes in length and should be in an in-person format.
  • Please allow a minimum of 15 minutes for Q&A in your session.
  • Only complete submissions will be reviewed. Incomplete submissions will not be considered.
  • Decisions regarding the selection of sessions will be e-mailed to the session contact person by June 30, 2024.
  • Industry partners are also welcome to submit proposals, but all panels must include at least one museum professional as a session chair or panelist. This can include independent museum professionals or museum professionals in transition. 
  • At least one person on the panel must be a member of MAAM or must become a member of MAAM before the preliminary program is released. Please click here to become a member of MAAM or contact Michelle Paulus-Baumgarten at info@midatlanticmuseums.org for more information.  
  • Please confirm that all of the proposed speakers are available for speaking during the October 8-10, 2024 conference dates before submitting a proposal.
  • MAAM does not provide honorariums or travel reimbursement for session presenters or moderators; however there will be a discounted speaker registration rate available. It is session moderators’ responsibility to relay this policy to potential speakers.

Review the complete 2024 Call for Proposals prior to your submission. Submit your application online.

Poster Presentations

Students are invited to submit a poster presentation using the Session Application.

Poster Presentations aim to highlight students’ or groups’ museum-related projects and research from academic programs. This platform offers them the chance to demonstrate professional-level presentations and share trends from their institutions.

Undergraduate and graduate students whose graduation date is within one year of the current year’s meeting are eligible to submit a poster presentation. These presentations can occur during coffee breaks, where presenters engage in individual discussions and use visuals to explain their project, or in a dedicated breakout session, where each presenter gets 5-10 minutes within a 75-minute block to share their work. The format is determined by MAAM based on submission count. Learn more in the Call for Proposals.

Call for Awards

The Mid-Atlantic Association of Museums (MAAM) encourages members to submit nominations for the following categories of awards to recognize organizations and individuals throughout the Mid-Atlantic region for their leadership, career achievements, creativity, and best practices.

 

THE KATHERINE COFFEY AWARD: The Katherine Coffey Award is given each year by the Mid-Atlantic Association of Museums to an individual in the Mid-Atlantic region to recognize distinguished achievement in the museum field. The Coffey Award ceremony is held annually at the MAAM Annual Meeting and is one of the pinnacle events of the conference.

 

THE MAKING AN IMPACT AWARD: This award honors museums and institutions as a whole for developing either a program, exhibition, or special project that displays responsiveness and resourcefulness and have resulted in creative change for their organizations and a positive impact on their communities.

 

THE EMERGING MUSEUM PROFESSIONAL AWARD: An award celebrating outstanding emerging professionals who have worked or volunteered in the museum industry for fewer than 7 years.

 

Required Materials for Nomination:

  • Nominator’s contact information
  • Nominee’s contact information
  • 1 cover letter explaining why you believe the person should be nominated for the award (in PDF form, please)
  • 1 letter of support attesting to the nominee’s contributions to the museum field and to their community (in PDF form, please)
    • For the Katherine Coffee Award Only: 1 additional letter of support (in PDF form, please)

Please send any questions to info@midatlanticmuseums.org. The deadline for nominations is July 31, 2024.

 

AWARDS SELECTION AND ANNOUNCEMENT PROCESS

The MAAM Awards Committee will review all nominations following the close of the Call for Nominations. Nominating parties will be notified of the committee’s decision by the end of August. Recipients will be announced publicly in September and recognized during the 2024 Annual Meeting at the Wyndham Philadelphia Historic District, October 8-10, 2024.

Review the complete 2024 Call for Awards prior to your submission. Submit your application online.

Conference Hotel

Wyndham Philadelphia Historic District

400 Arch Street, Philadelphia, PA 19106

Hotel rooms are now available for the 2024 Annual Meeting in Philadelphia, PA. Book your room at a discounted rate online here or by calling call 1-877-999-3223 and refer to: MAAM 2024 Annual Meeting. The discounted room rate will be avaiable until Monday, September 16, 2024 at 5:00 pm EST.

 

Room Rate: $229.00 per night, plus tax
Check-in Time: 4:00 pm; Check-out Time: 11:00 am
Discounted self-parking is available for hotel guests.

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Thank You to our 2023 Sponsors!

Visionary

Change Maker

Luminary

Emerging Professionals Champion

Honorees Champion

Session Sponsor

Benefactor

Small Business Supporter

Exhibitor

COVID-19 Guidelines

MAAM understands the importance of safety and comfort in attending live networking events, and we want to be transparent in our commitment to providing a safe experience for all attendees. We are following current New Castle County and CDC COVID-19 protocols.

Out of respect and kindness towards your fellow attendees, and with the new boosters being a much closer match to currently circulating variants than prior vaccines, MAAM strongly recommends that attendees be vaccinated and boosted before attending the Annual Meeting.

If you are not feeling well and have any symptoms of COVID-19 please stay home or in your hotel room. Do not attend the Annual Meeting until you have tested negative for COVID-19. Masking during the conference is a matter of personal preference.

For more information on public safety, please visit New Castle County Public Health page. https://www.newcastlede.gov/2011/COVID-19-Resources

Should state or local guidance change, we will notify attendees ASAP. If you have any questions, please contact MAAM at info@midatlanticmuseums.org.

Code of Conduct

The Mid-Atlantic Association of Museums (MAAM) is committed to providing a safe, inclusive, and welcoming environment free of bias and intimidation at all of our in-person and virtual events. In accordance with federal and state laws and with non-profit best practices, MAAM expressly prohibits any form of discrimination or harassment based on race, ethnicity, religion, sex, age, sexual orientation, gender identity, national origin, disability, physicality, marital status, pregnancy, parenthood, status as a Vietnam-era or disabled veteran, or any other protected classification.

Discriminatory or harassing behavior by or towards any staff, volunteer, contractor, member, fellow, presenter, participant, vendor, or other person participating in MAAM programs or activities will not be tolerated.

Reporting

Anyone who experiences or witnesses any violation of MAAM’s Code of Conduct should report the incident to MAAM’s Executive Director or a member of the Board of Directors as soon as possible.

If you witness sexual harassment or assault, respond first to the affected person’s needs and safety. Support that person if they choose to report the incident but respect their decision to report or not report.

MAAM is not an adjudicating body. However, MAAM will receive complaints to support addressing grievances associated with MAAM programs and activities.

Consequences

MAAM is committed to enforcing this code of conduct at all levels of its organization. Unacceptable behavior will result in immediate removal from MAAM message boards, chats, Facebook groups, Discord channels, and the MAAM Virtual Conference and MAAM Membership without refund. 

MAAM reserves the right to prohibit participation in future programs and activities as well as the right to rescind association awards, fellowships, and/or and revoking or prohibiting membership.

Registration Cancellation Policy and Refunds

If you need to cancel your a la carte registration for the Annual Meeting, we will provide a refund of the ticket price, less a $20 processing fee, up to 7 days prior to the start of the Annual Meeting start date. We must receive your refund request in writing, by email, or in a written statement through WildApricot no later than 7 days prior to the start of the Annual Meeting explaining the need for a refund. Those who choose to purchase a MAAM membership to attend the Annual Meeting will not receive a refund for failure to attend the conference.

Photography Policy

By registering for and attending this event, you grant the Mid-Atlantic Association of Museums (MAAM) and its authorized representative permission to film, photograph, or otherwise record your participation in the event. You further agree that such images, photographs, and recordings may be used by MAAM without your prior approval in any form and for any lawful purpose including, without limitation, promoting MAAM. Such use will not entitle you to any credit or compensation. You release MAAM, its officers, and employees from any liability connected with the use of any image, photograph, or recording taken during the Annual Meeting.

PO Box 4 Cooperstown, NY 13326

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